Finding a wedding venue — and taking into account aesthetics and logistics — can be overwhelming. How to make the process easier? When you arrange a site visit, come prepared! Asking the right questions will ensure that a venue can meet your needs, and will help you avoid any last-minute wedding-day bumps. Here, a short list of important questions to ask before you sign on the dotted line.
What are the rates for different days of the week and different seasons?
Many venues offer different packages for off-season dates and certain days, like Friday nights. (Psst: RiverCrest is offering great incentives for available Friday and Sunday nights in 2018!)
How many hours are included in the package? How early can we arrive for setup?
Also ask if there is an extra charge for additional hours, in case your party runs late.
How many weddings are hosted per day?
It’s ideal to be the only wedding taking place, especially at smaller venues. This way, you won’t have to worry about guests seeing employees breaking down or setting up another wedding.
What does the total rental cost include?
Find out if it covers things like gratuity, parking, food and beverages, and other service charges.
Is there a list of preferred vendors? Do we have to use these approved vendors, or are we free to choose our own?
Tip: Choosing a vendor who is already familiar with a venue can make your wedding day run much more smoothly.
Are there decor or noise restrictions?
Lots of venues prohibit hanging things on walls and open flames. Double-check before settling on decor plans.
What is the venue’s capacity?
Having trouble finding a venue to fit your party? Ask about how the seating capacity changes based on table configurations, dance floor size, and whether you’re using a band or a DJ.
Is there an in-house caterer?
Also ask if there is a food and beverage minimum (most venues that offer on-site catering will require you to meet a certain minimum), and whether they provide liquor.
Is there an on-site planner and/or day-of point person?
Many venues will provide you with someone who can help handle day-of logistics, and who can be the contact person for your vendors. Our wedding specialist handles all day-of planning and coordination, so your wedding progresses smoothly and flawlessly.
What additional spaces are available for us to use? Are there separate areas for the ceremony and cocktail hour, and a getting-ready room?
RiverCrest offers an indoor and outdoor ceremony space, a bridal suite for pre-wedding prep, and a lounge area for cocktail hour!